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Approval Path for Jira

4 /4 (22)

Approval Path for Jira

is an app designed to streamline the approval processes within Jira, ensuring that tasks, projects, or changes have the required levels of approval before moving forward. Request approval from users, groups, or even external users and apply automation of the process.

Key features:

Get approvals on any project type (not only JSM)

Unlimited number of approvals and approval steps

Create approval paths using static and dynamic steps

Step types: user, group, vote, email, issue field (user, group or email), automation, webhook

Success and Rejection steps

Conditions applied to steps or whole definitions

Get approvals beyond your organization with the email step

Get approvals in order or simultaneously

Approve directly via email (not for external approvers)

Distinguish between consent and approval

Delegate your votes (approval decisions)

Use dynamic issue values to get the right approval format (budget approval based on budget and location)

Expire approvals if no action is taken (parametrization feature)

Visibility on actions taken on tickets

Visibility on actions taken globally

Automated and manual reminder email notification

History paper trailing

Notify approval status

Jira email notification/direct email mechanism

Block the issue transition before approval

Trigger approval action after issue transition

Automate issue transition after approval

Jira Permission Scheme integration

API

Allow Abstain option

Enable quick action buttons

High application performance (compared e,g,. to Herzum Approvals). Check our comparison Link Icon here .

Upcoming Features: Check out our

roadmap!

Key points

Cloud fortified

Security Bug Bounty

24hr support response time

Reliability and Security

Resources

Documentation

Marketplace

Youtube

Related Case

Approval Path for Confluence

Take your Approval Management in Confluence to the next level

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Go ahead and explore our
app with a free trial—we’re
here to help you get started!

START FREE TRIAL Buy it now

Approval Path Gallery

Advanced Multi-Step Approvals in Jira

Streamline Jira approval workflows with users, groups, emails, and issue fields. Use the Vote Group feature for collaborative decision-making and automation or webhooks for faster, structured approvals.

More Control Over Your Approvals

Take advantage of the Abstain option, allowing approvers to opt out without blocking progress. Use Success and Rejection steps to automate actions based on approval outcomes. Justify your decision with a comment.

Monitor Your Approvals in Real-Time

See through history and track ongoing approvals in real-time, receive instant notifications, and ask external users for approval via email messages. Automate approvals with Jira workflows, and permission schemes.

How does it work

To run an approval process, you need to define it first.

Such a definition can be specified by an admin on a global, or project-specific level (a global admin will have access to the app on a global level).

Every definition may consist of an unlimited number of steps.

For more detailed information on the app, check our

Documentation

️Available step types are:

• User step

Choose any user to get approval from

• Group step

Choose a group and voting criteria (number of votes required to pass/reject)

• Vote step

Allow a group of people to vote on an approval decision. Set a moderator who will determine if the step is approved or rejected based on the voting results.

• Email step

Add users outside your Jira (e.g., a customer)

• Issue Field - User

Choose a user from the issue field (e.g., assignee, reporter)

• Issue Field - Group

Choose a group from the issue field

• Issue Field - Email

Specify dynamic external user steps (from issue field)

• Automation step

Apply a default automation process, e.g., change the issue status, the assigned user, or add a comment

• Webhook Issue

Create automation to send or receive requests

• Success / Rejection step

Triggered after the approval process is completed; use automation or webhook to run the required action once the approval process is approved or rejected

To every definition or even every step, a condition (created using Jira expressions) can be applied. Steps can be run sequentially (by default) or you can create a parallel group and put some (or all) steps simultaneously. For each step, you can choose what action is required: 'approval', 'consent', or 'notification' (to only notify someone about the current progress).

Users can approve/consent, reject, or abstain with or without an additional comment. And, if someone is absent, a delegation can be created to ask another person to take action on behalf of the missing one.

Definitions serve as a template for approval and can be run multiple times. Several approvals can be launched simultaneously for a single issue (each one can be customized). You can set automatic reminders, send manual reminders, and watch the approval process live or see its report in the history/comment tab.

Integrates with Jira Permission Schemes, so if you need to grant or revoke specific permissions, there’s room for customization.

How is it different from other apps? Check our comparison Link Icon here .

Approval Path definition example

When to use the App

Well, it depends on you - whenever you need to receive feedback or permission. From our personal experience, the following are the most common use cases:

Budget approval

Purchase process

Product development

Customer feedback

Design approval

Code review

Business trip planning and approvals

Offer proposals (and discounts)

Target Audience

Ideal for enterprises, companies undergoing audits, and medium to large businesses requiring strong governance and compliance, such as automotive, transportation services, military, government, and banking sectors.

How the app benefits you

Create approvals with an unlimited number of steps

Use dynamic issue values to get the right approval format (e.g., based on budget or location)

Apply conditions on approvals or particular steps

Get approvals in order or simultaneously

Enable adding comments justifying the approval/rejection decision

Get approvals on any project type (not limited to JSM projects)

Create delegations for absent users

Integrate approvals to block or trigger issue transitions

Watch all actions taken live on a single dashboard

Create advanced workflows with success and rejection steps

Enable internal users to take action via email

Create an unlimited number of approval templates

Preview approval definitions (templates) and parameterize them before starting (e.g., set expiration date)

Ask for approvals/consents from external users (outside your instance)

Use static and dynamic steps

Observe live actions taken on tickets and get notifications about the approval status

Remind participants to vote via automated and manual email notifications

Allow voting when a group approval is required

Use webhook or automation steps to trigger automatic actions

Watch approvals reports in the issue comment/history tab

Use additional features: Permission Scheme integration and API

Use abstain option to express neutrality or provide silent approval

What Customers say about us

Nora Aline • Jul 22, 2024

(0)

Approval path for Jira is a very useful tool . It is very complete and covers all the essential aspects required for an efficient approval process in Jira. The interface of the add-on is simple and it supports various approval workflows which allowed us to customize it to our specific requirements. The support team is very responsive and helpful. They respond to requests promptly and are willing to help with issues. It is a reliable and functional solution that I would recommend.

Anne-Sophie G • JUl 9, 2024

(0)

We use this add-on along with External Share for Jira, both developed by Warsaw Dynamics. They enable us sharing Jira issues with external users, ensuring visibility of approval/refusal history for each issue. The product documentation is exhaustive. The app itself is easy to configure. We faced a small bug related to Jira workflows and the Warsaw Dynamics team worked fast to provide a workaround then fix it - awesome support. Thank you!

Akash Singh • Oct 17, 2022

(1)

(0)

We implemented Approval Path in our instances and it was super easy to setup and provided just the functionality that our organization needed. The best thing is the super awesome team who actually listens to your needs and works on them to provide a best fit for you. We requested quite a few features to be added to the app that our business thought were a necessity and they delivered them real quick. Kudos to the entire team.

Przemysław Dąbrowski • Apr 26. 2021

(2)

(0)

This is FANTASTIC. It is easy to setup and works seamlessly. I am pleased to use Approval Path for Jira every day. Creating approval is fast, notifications works perfectly to push progress forward. Good work!

Maxime Nie • Dec 20. 2024

(0)

The team and I like that this app is very thorough and allows for various approval steps and scenarios to be designed. Perhaps the biggest highlight for us is the ability to have an external user approve some steps, meaning that collaborating with teams outside of Jira is easily doable.

️Overall Ratings

4 /4 (18)

What do you want to know

How does the app work?

Define approval paths (definitions) using the following user, group, vote, email (including external users), or issue field to decide who should approve, or who should be notified. With automation and webhook steps, manage automatic actions (e.g., change the issue status to “done” once it’s approved by everyone). Every definition may consist of an unlimited number of steps. To every step (or a whole definition), a condition can be applied. Steps can be run sequentially or simultaneously. Users can approve/consent, reject, or abstain with or without an additional comment. And, if someone is absent, a delegation can be created to ask another person to take action on behalf of the missing one.

You are welcome to visit our YouTube channel and watch Explaining video for more information

How can I benefit from using this app?

Using Approval Path for Jira helps streamline approval processes by automating multistep workflows, reducing delays, and keeping tasks on track with automatic notifications. It provides real-time visibility into the approval status, making it easy to track progress and avoid bottlenecks. The app also enhances accountability through audit logs, ensuring all decisions are documented for compliance. By customizing workflows and assigning specific approvers, you ensure the right stakeholders are involved, improving efficiency and productivity across teams.

What’s the difference between approval and consent?

The distinction exists so you can easily transition the approval process from the current approach functioning right now in your organization. There is a difference in semantics between approval and consent

To learn more, click here

You can use the distinction to better model your approval process. From a technical perspective, there is no difference between approval and consent in the Approval Path application.

How does the abstain option work?

The abstain option allows approvers to express a vote of abstention. If a user decides to abstain, this choice is considered neutral with respect to decisions made by other approvers. If the other approvers agree, it will be considered as a silent approval. If they disagree, it will be considered as a rejection.

To learn more, click here

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Approval Path for Jira

Key features:

Introducing Success & Rejection Steps

Get Your Team’s Vote in Approval Path for Jira!

Approval Path for Confluence

Try It for Free!

Approval Path Gallery

Advanced Multi-Step Approvals in Jira

More Control Over Your Approvals

Monitor Your Approvals in Real-Time

How does it work

To run an approval process, you need to define it first.

Approval Path definition example

When to use the App

Target Audience

How the app benefits you

What Customers say about us

What do you want to know